ACCOMMODATION
Our Accommodation and Housing specialists have secured rooms at the main Congress hotel with flexible booking terms and conditions exclusively for attendees of the Congress.
Book early to secure your room and let our dedicated accommodation team look after you whilst taking advantage of the following:
- Specially negotiated rates
- Flexibility to change or cancel your booking at any time up to 30 working days prior to congress start date
- Credit card details are all you need to secure your booking – no full pre-payment needed. (Full pre-payment may be made if you prefer).
Should you require further accommodation assistance please contact our team at register.aip2024@arinexgroup.com
Student Accommodation Available
There is some accommodation available for students at the University of Melbourne. To submit a room booking request, please follow this link before September 30th.
Booking.com
We’ve partnered with Booking.com to bring you more discounted options on where to stay for your upcoming trip to the AIP 2024 Congress.
Discover unique room options that go beyond the standard conference hotels! Whether you’re seeking alternative room sizes, apartment-style settings, diverse configurations, or a change of scenery, click below to find the perfect space tailored just for you!
Terms and conditions apply, if you book via bookings.com refer to the hotels policies directly at time of booking.
In partnership with Booking.com
Accommodation Conditions
How to Book
The Conference Managers will forward your contact details, reservation and deposit to the hotel of your choice.
Accommodation may be booked when you complete the online registration form on the registration page of this website. Alternatively, email your requirements to the Congress Managers who will be more than happy to assist.
Changes to bookings
Any required changes to your booking must be requested in writing to the Conference Managers by 30 working days prior to the Conference start date.
Late bookings
New bookings and changes to existing bookings requested within 30 working days prior to the Conference start date will be subject to hotel availability and rate increase.
Flexible terms and conditions apply to amendments or cancellations made up to 30 working days prior to the Conference. Cancellation charges will apply after this date.
Reduction of stay
Should you need to reduce your stay within 45 working days of the start of the Conference, cancellation charges may be incurred at the hotel’s discretion.
Non-arrival / no show
In the event of a non-arrival, you will be charged a cancellation fee equal to the entire accommodation stay.
Rates
The negotiated rates are valid up to 30 working days prior to the conference start date. After this, accommodation is subject to availability and rates are subject to an increase.
Rates may increase at any time without notice due to changes in government charges, taxes or levies.
As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.
The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released. If you will be settling your accommodation account and incidentals by cash you will still be asked to provide your credit card for guarantee at the time of check-in.
If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full when you check-in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.
Late Arrivals / No Shows
Please indicate when you register, or notify the Congress Managers in writing, if you will arrive at your hotel after 1800 hours. Failure to do so may result in your room being treated as a no-show and being released.
Check in / check out times
Check-in time for most hotels is 1500 hours and check-out time is 1000 hours. Should you wish to guarantee your check-in before 1500 hours, you will need to pre-book and pay for the previous night. If you wish to guarantee a late check-out you will need to book for the next night.
These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by advising the Congress Managers in writing.
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